- Mac Shortcuts For Excel
- Excel Shortcut To Stop Calculation
- Manual Calculation Keyboard Shortcut In Mac Excel Download
- Excel For Mac Keyboard Shortcuts
All is it possible to force a manual calculation on just a single work sheet from a keyboard shortcut key? Regards Mike Subscribe for Weekly Excel Tips and TricksHelpful tutorials delivered to your email!Similar Topics
Let's say, if two fields in one column has been filled with numerical increament, i.e. A1 is 2 and A2 is 4. Now I want to fill the whole column with this increament pattern till row A20. One thing we will all do is to left click on the fill handle and drag it down to row A20. But if the task is to fill to row 500, the mouse draging sometime won't be easy to locate the row. I am wondering anyone can help me to find the keyboard shortcut equivalent to that drag fill handle action. Thanks we can open an hperlink with the click of the mouse on the link. but how to open hyperlink with the keyboard.. any shortcut.. regards, nishith
Hi all! Can anyone tell me the shortcut for Delete, Shift cells up? I have checked through Google but could not find the shortcut. Thanks!
Posted this on the Ozgrid forums, but haven't gotten any help yet, so I thought I'd try here too! I've been having a strange problem lately. I have a fairly lengthy macro that works perfectly most of the time. Occasionally it will run as expected but as soon as the macro ends, excel becomes unresponsive to mouse-clicks. When I click anywhere (trying to select a cell, or an excel menu item..clicking anywhere in excel) I'll get the a 'ding' system sound and nothing will happen. BUT, if I use the keyboard arrow keys, I can see that the active cell selection moves accordingly. Then it gets really strange - when I have a cell highlighted and press any key to input text, it gets duplicated. So if I press 's' it will input 'ss' into the cell, and then when I press enter it will auto-move to the next cell down, but nothing ends up getting saved into the previous cell. I don't understand what's going on at all. I can't think of anything in my macro that would have these kinds of effects. I've made sure that screenupdating is turned back on at the end of every procedure. If I go into the VBE, I can manually run procedures and they all work fine. The only way I've been able to get back to normal is by force closing excel altogether and re-opening. Any ideas? ______________________ Still having trouble, and the same thing is happening with this workbook on two different computers, so I don't think it's a hardware, or OS specific issue. When it gets locked up like this, I can still do anything in the VBE (edits cells, run macros, etc.) with no problems. If I'm in the excel window, I can click alt on the keyboard and the shortcut keys for the menu come up, but I can't go deeper than that by clicking the letter shortcuts, they do nothing. If I use the delete key to delete the contents of a cell, then it gets deleted. But if I type anything else (numbers, letters, or symbols) then it types 2 instances of the key every time, yet when I hit enter, nothing changes in the cell. I also can't really bring focus to the excel window if something else (ie. the VBE) is on top of it, clicking into the excel window just gives the little system 'ding' sound and nothing happens. If I hit the save button in the VBE (since I can't click anything in the excel window), then it seems to snap out of it and go back to normal. I tried searching for anything simmilar to this and can't find anything.. Any help would be much appreciated. This is driving me nuts! I have a problem sometimes. I will click on a cell to add information. The cell turns blue and then wherever I move, it highlights those to. No matter where I go on the page. If I Alt-Tab and work in another program on my computer, that excel page keeps highlighting wherever I move even in those other programs (I know this sounds confusing). When I return to excel thousands and thousands of cells are blue. The biggest problem is that the highlighting won't turn off, no matter what. I can't select anything from the tool bars, do any work on the sheet or close the program. I can close it only with the task manager but when I open it again, the cursor is still stuck in the highlighting mode and won't perform any other functions. Do you think this is a problem with my computer, the excel program? I have changed my mouse and this didn't help. Is there some shortcut to turn off this highlight feature other than restarting my computer. Which is the only current way I can get rid of it. Thanks for any advice, Does anyone know of a non-commercial roster template that would suit 7 day/24 hour/4 person shifts? Currently we use a totally manual spreadsheet which looks like a Rubik's Cube and does not offer any form of automation in order to speed up entry adn ensure no doubling-up or missing shifts. i have a worksheet with formulas in 15,000 cells; i have set the calculation to maunal so that you have to press F9 to calculate the sheet. sometimes, it takes 45 seconds to calc the whole sheet, other times, it takes 5 minutes. how do i clear the cache, or what do i have to do so that it calcs 45 seconds each time. i don't want the application to think, it would be better if those 15,000 cells can be returned in a fraction-of-a-second. any ideas/tips? thanks.
I would like to copy a small table from Word into one cell in an Excel worksheet. The first column of the table is a list of numbers. I tried converting the table into text with manual line breaks and tab stops to divide columns and rows, but that didn't solve my problem. Excel pastes the data into several rows. When I try to merge them, I get a warning that the selection contains multiple data values, and merging into one cell keeps the upper-left most data only. What I tried that didn't work: * Formatting the Excel cells as text before pasting the data. * The various options for 'Paste Special.' The closest I got was inserting the table as a Document Object, which could be a workaround, I guess. What I am saving for when all else fails: * The obvious solution of copying row by row into one Excel cell. The data in the table is information about my dad's medications. I would like to have reference charts of how to identify the strength of each tablet by its color and markings. I got the info from the manufacturers' websites and entered it into tables in Word, which I would like to copy into a more comprehensive file I am creating in Excel. The first column of each table is the strength of the tablet, entered as 1 mg., 2 mg., etc. The subsequent columns describe the shape, color, and markings. There are 3 tables, each with about 4-5 rows. Is there a way to copy each one - whether as a table or as text - into a single Excel cell without losing data? Many thanks.
I've been poking around trying to figure this out but can't. The time of 9 hours, 15 minutes is being returned from a calculation but I want the cell to display the 9.25 hours instead. This seems like something simple on the surface, but apparently it's not. Any help would be appreciated! Is there a way to force Excel to stop calculating a formula? Excel showing 'Not Responding' and is grayed out. I've tried to use Task Manager to stop the application, but as soon as open up Excel it goes right back to opening the spreadsheets and starts calculating again. I have spreadsheets saved, so don't have to recover. thanks..Dean Happy Day to all, Can you please help me, A1= time in B1= time out C1= time in D1= time out I want to calculate the late and under time, Office start at 9:am w/30 mins Grace period, The break time is one hour only, please include over breaktime in calculation. End of office hours 6:00 pm, strickly no over time
I am using the following formula to calculate the number of days between a date and the current date: =DATEDIF(A1,TODAY(),'d') What do I add to the formula to leave cell blank if no date is entered in the cell for calculation. This is probably an easy question for most of you, but it's killing me. I tried searching before I posted this, but the suggestions given didn't seem to work for me. I need to look up data from a cell on one Excel sheet, compare it to a list on a 2nd sheet and when they equal, take a value from a different column on the 2nd sheet and drop it back on the 1st sheet. Since that's a horrible explanation, let me try explaining it this way: Sheet 1 Column A has a long list of code type 1s Column E has a long list of code type 2s Sheet 2 Cell C2 has code 1 Cell E2 needs code 2 I know it should take an index/match function, but nothing I try is working. What I'm trying is the following formula in Cell E2 of sheet 2: =INDEX('Sheet 1'!A:A,MATCH(C2,'Sheet 1'!E:E,0),5) But all I get is no result. What's driving me bonkers is that if I copy everything over to a single sheet, that formula works fine. Is it possible to set multiple validation for a single cell in excel? Its pretty straight forward to set a single validation so that a message is displayed when incorrect data is entered. However, adding another validation seems to delete the old one. Thanks in advance. I did a search in here but didn't find an answer so here goes nothing.. I have a spreadsheet with data from A1 to H1 down to A275 to H275. I select all of it, Copy, go into the Sheet2 tab and select A1, Paste Special -> Transpose and it give me the following error message: Quote: The information cannot be pasted because the Copy area and the paste area are not the same size and shape. Try one of the following: - Click a single cell, and then paste. - Select a rectangle that's the same size and shape, and then paste. For the life of me, I can't figure out why it's not working! I have done this many times with other spreadsheets. Has anyone ever experienced this? If so, were you able to resolve it and how? Many Thanks, Mike Hi In excel i have a sheet open with about 30 columns in it. I try to use the scroll bar to move to the right and nothing happens apart from the scroll bar moves along. If i use the right button on the keyboard the scroll bar moves but i cannot see the columns I want. I cannot see anything that would of caused this. Can anyone help? Thanks
Hello everybody, We all know we can change the source of a link of the workbook by clicking Edit>Links>Source>change source but that will change the source of all workbook formulas which are linked to a certain file, what about if i need to change the source of a single sheet? is this possible? I appreciate your support.Thank you ! Hi there, I have a spreadsheet with some cells setup with a drop-down list containing Y, N or N/A This is being used on a TabletPC but if I make a mistake or need to change back to a blank field I have to invoke the soft keyboard, activate the cell and hit backspace then close the soft keyboard - quite a long-winded procedure just to change an incorrect choice! What I would like to do is add a blank to the list so if I have to revert back to a blank I can just use the stylus to choose a blank from the chooser list. How do I add the option of inputting a blank from the Data Validation List bearing in mind I am using the Data Validation Source box for entering my choices directly and not specifying a range of cells? I have tried adding ' and even a space to no avail. Although not a betting man I would wager there is a simple 'fix' for this but things are only simple if you know how in the first instance! ;^) -- Thanks & regards, -pp-
I am needing a formula that would cause a currency amount from a calculation to round up or down to the nearest 100.00 mark. The current formula is ie: =E10*F10 (e10 being an amount of money and f10 being a percentage fo it.) I am needing the resulting answer to round up or down to the nearest 100. So if the answer is below the 50 mark it would round down and above it would round up. If that is not possible then just rounding down would be acceptable. How do i do this?? Thanks Good afternoon! I'm working with Excel 2003 sp 3 on Windows xp. I have been banging my head trying to jar loose the formula to calculate man days where 1 equals 8 hours. I have one that was given to me by a coworker: =INT(Q3/8)+(((Q3/8)-(INT(Q3/8)))*0.8) That calculates man days from total hours. I need a formula that will total man days and return the man day answer. Example: weekending 12/25 = 16.2 which is 16 man days and 2 hours weekending 1/1 = 24.7 which is 24 man days and 7 hours Total = 41 man days and 1 hour I have also been asked if there was a way for a number to be entered into a spreadsheet and automatically put in order without a macro or 'pushing a button'. Any advice is greatly appreciated! Happy New Year! ~ Brenda ~ is it possible to put two formulasinto one cell? On the attached timesheet there are columns IN, OUT, IN,OUT The lunch time is worked out by deducting 'C8 from C9' and this works fine when all 'IN, OUT' cells are filled in but for some reason when just the first two cells are filled in it gives a -12 hour answer. looking at cell 'C11 ' in the attached worksheet, I currently have the formula =IF(C13=0,','SUM(C9-C8)) The reason for this is to make it look tidy by having blank cells until a calculation is needed, My problem is, If someone just comes in for the morning one day for instance 8am to 12 noon then they won't have lunch, but C11 will show -12:00 Can I put another formula into C11 to tell it not to deduct C8 from C9 until a time is put into C9. The following is the sort of thing (many variations) I have been trying but because I'm hopeless at formulas I'm not having any success Thanks =IF(C13=0,','SUM(C9-C8))OR,IF(C9,ISBLANK,',SUM(C9-C8)
Is it possible to import a single text file into Excel, splitting the incoming data across multiple worksheets rather than a single worksheet? Each each row on the text file would be evaluated by the value in one of it's 'columns' and written to the appropriate worksheet. The file is '!' delimited and has 11 columns for each row. Currently, I import the file into one worksheet and cut/paste the rows manually into new worksheets/tabs. The files are very large, sometimes exceeding the 65,536 row limit, which I could avoid if the data was split out coming in. Any help anyone could provide would be WONDERFUL. Thanks!
Hi Excel experts, I am working on a worksheet, and would like to have an entire row transferred to another worksheet based upon a certain cell's value. Having searched through the many solved threads on this site, I attempted to customize some of the code to my worksheet. Not being proficient in Macro/VBA, I failed. I figured I would ask for help, and see if anyone can provide what I am looking for. Basically, I am attempting to construct a 'work in process' file, and would like all completed work to be deleted from the work in process sheet, and transferred to a sheet that contains a running list of all work completed. Attached is an example of what I am working on. I would like Column Q (Status) to determine if a row can be moved to a sheet that contains the list of all work completed, and eliminated from the original sheet. Once Status is updated to 'Complete', it would be helpful to be able to run a macro/click a button that would perform the transfer. Can anyone assist? Thanks! I have a sheet with a list of names on and I've noticed that when I use ctrl+F to use the find function, even when I know i have entered the correct name it still will not work. I have identifed times when I know the name is there on the sheet, but the find function says 'Excel cannot find the data you are searching for' Im unable to put any pics up as my work pc has java disable so photobucket ect won't work but has anyone else come across this problem and how did you rectify it? A search macro perhaps?
This formula should be very often to use, but i cant found it anywhere, so i ask this here For example in a1 is : mike is playing basketball, he is very great player i want to make it in b1 to be uppercase only in first letter so : Mike is playing basketball, he is very great player i know about proper formula =proper(a1) , but proper formula is make uppercase to all first letter in all words, we just need first letter in first words to be uppercase (and to every first words after dot if it can) |
- Learn 200+ Excel shortcuts (Mac and PC) with this easily searchable list. This App is not compatible with Smartphones and Tablets. Please try this in desktop or laptop. Manual Calculation: ALT M X M.
- Calculate active worksheet. 222 Excel Shortcuts for Windows and Mac. Related videos. The videos below demonstrate this shortcut. Shortcuts for formulas. In this lesson, we cover shortcuts you can use when building, editing, or entering formulas. Download 200+ Excel Shortcuts. Get over 200 Excel shortcuts for Windows and Mac in one.
- Go to the Formulas tab and click Calculation Options and select Manual: Download the Keyboard shortcut Shift + F9 (calculate the currently visible worksheet). Tip: Enter Win-Test text commands (menu shortcuts) in the callsign field. And pasted in text or directly in an Excel (TM) or OpenOffice spreadsheet, for a Keyboard shortcut: Shift+F10 If you.
- For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Excel for Mac. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac.
Many users find that using an external keyboard with keyboard shortcuts for Excel for Mac helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Excel for Mac.
Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac. However, not all do.
- The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
- If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
- The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac OS or see your utility application. Also see Shortcut conflicts later in this topic.
In this topic
Mac Shortcuts For Excel
Frequently used shortcuts
This table itemizes the most frequently used shortcuts in Excel for Mac.
To do this | Press |
---|---|
Paste | + V or CONTROL + V |
Copy | + C or CONTROL + C |
Clear | DELETE |
Save | + S or CONTROL + S |
Undo | + Z or CONTROL + Z |
Redo | + Y or CONTROL + Y or + SHIFT+ Z |
Cut | + X or CONTROL + X |
Bold | + B or CONTROL + B |
Print | + P or CONTROL + P |
Open Visual Basic | OPTION + F11 |
Fill Down | + D or CONTROL + D |
Fill Right | + R or CONTROL + R |
Insert cells | CONTROL + SHIFT + = |
Delete cells | + HYPHEN or CONTROL + HYPHEN |
Calculate all open workbooks | + = or F9 |
Close window | + W or CONTROL + W |
Quit Excel | + Q |
Display the Go To dialog box | CONTROL + G or F5 |
Display the Format Cells dialog box | + 1 or CONTROL + 1 |
Display the Replace dialog box | CONTROL + H or + SHIFT + H |
Paste Special | + CONTROL + V or CONTROL + OPTION + V or + OPTION + V |
Underline | + U |
Italic | + I or CONTROL + I |
New blank workbook | + N or CONTROL + N |
New workbook from template | + SHIFT + P |
Display the Save As dialog box | + SHIFT + S or F12 |
Display the Help window | F1 or + / |
Select All | + A or + SHIFT + SPACEBAR |
Add or remove a filter | + SHIFT + F or CONTROL + SHIFT + L |
Minimize or maximize the ribbon tabs | + OPTION + R |
Display the Open dialog box | + O or CONTROL + O |
Check spelling | F7 |
Open the thesaurus | SHIFT + F7 |
Display the Formula Builder | SHIFT + F3 |
Open the Define Name dialog box | + F3 |
Open the Create names dialog box | + SHIFT + F3 |
Insert a new sheet * | SHIFT + F11 |
Print | + P or CONTROL + P |
Print preview | + P or CONTROL + P |
Get started
Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key. See the Use function key shortcuts section for information about how to enable and use function keys without having to press Fn.
Shortcut conflicts
Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.
Change system preferences for keyboard shortcuts with the mouse
- On the Apple menu, press System Preferences.
- Press Keyboard.
- In the tabs, press Shortcuts.
- Click Mission Control.
- Clear the check box for the keyboard shortcut that you want to use.
Work in windows and dialogs
To do this | Press |
---|---|
Expand or minimize the ribbon | + OPTION + R |
Switch to full screen view | + CONTROL + F |
Switch to the next application | + TAB |
Switch to the previous application | + SHIFT + TAB |
Close the active workbook window | + W |
Copy the image of the screen and save it to a Screen Shot file on your desktop. | + SHIFT + 3 |
Minimize the active window | CONTROL + F9 |
Maximize or restore the active window | CONTROL + F10 or + F10 |
Hide Excel. | + H |
Move to the next box, option, control, or command | TAB |
Move to the previous box, option, control, or command | SHIFT + TAB |
Exit a dialog or cancel an action | ESC |
Perform the action assigned to the default command button (the button with the bold outline, often the OK button) | RETURN |
Cancel the command and close | ESC |
Move and scroll in a sheet or workbook
To do this | Press |
---|---|
Move one cell up, down, left, or right | ARROW KEYS |
Move to the edge of the current data region | + ARROW KEY |
Move to the beginning of the row | HOME On a MacBook, press FN + LEFT ARROW |
Move to the beginning of the sheet | CONTROL + HOME On a MacBook, press CONTROL + FN + LEFT ARROW |
Move to the last cell in use on the sheet | CONTROL + END On a MacBook, press CONTROL + FN + RIGHT ARROW |
Move down one screen | PAGE DOWN On a MacBook, press FN + DOWN ARROW |
Move up one screen | PAGE UP On a MacBook, press FN + UP ARROW |
Move one screen to the right | OPTION + PAGE DOWN On a MacBook, press FN + OPTION + DOWN ARROW |
Move one screen to the left | OPTION + PAGE UP On a MacBook, press FN + OPTION + UP ARROW |
Move to the next sheet in the workbook | CONTROL + PAGE DOWN or OPTION + RIGHT ARROW |
Move to the previous sheet in the workbook | CONTROL + PAGE DOWN or OPTION + LEFT ARROW |
Scroll to display the active cell | CONTROL + DELETE |
Display the Go To dialog box | CONTROL + G |
Display the Find dialog box | CONTROL + F or SHIFT + F5 |
Access search (when in a cell or when a cell is selected) | + F |
Move between unlocked cells on a protected sheet | TAB |
Enter data on a sheet
Excel Shortcut To Stop Calculation
To do this | Press |
---|---|
Edit the selected cell | F2 |
Complete a cell entry and move forward in the selection | RETURN |
Start a new line in the same cell | CONTROL + OPTION + RETURN |
Fill the selected cell range with the text that you type | + RETURN or CONTROL + RETURN |
Complete a cell entry and move up in the selection | SHIFT + RETURN |
Complete a cell entry and move to the right in the selection | TAB |
Complete a cell entry and move to the left in the selection | SHIFT + TAB |
Cancel a cell entry | ESC |
Delete the character to the left of the insertion point, or delete the selection | DELETE |
Delete the character to the right of the insertion point, or delete the selection Note: Some smaller keyboards do not have this key | On a MacBook, press FN + DELETE |
Delete text to the end of the line Note: Some smaller keyboards do not have this key | CONTROL + On a MacBook, press CONTROL + FN + DELETE |
Move one character up, down, left, or right | ARROW KEYS |
Move to the beginning of the line | HOME On a MacBook, press FN + LEFT ARROW |
Insert a comment | SHIFT + F2 |
Open and edit a cell comment | SHIFT + F2 |
Fill down | CONTROL + D or + D |
Fill to the right | CONTROL + R or + R |
Define a name | CONTROL + L |
Work in cells or the Formula bar
Format and edit data
To do this | Press |
---|---|
Edit the selected cell | F2 |
Create a table | + T or CONTROL + T |
Insert a line break in a cell | + OPTION + RETURN or CONTROL + OPTION + RETURN |
Insert special characters like symbols, including emoji | CONTROL + + SPACEBAR |
Increase font size | + SHIFT + > |
Decrease font size | + SHIFT + < |
Align center | + E |
Align left | + L |
Display the Modify Cell Style dialog box | + SHIFT + L |
Display the Format Cells dialog box | + 1 |
Apply the general number format | CONTROL + SHIFT + ~ |
Apply the currency format with two decimal places (negative numbers appear in red with parentheses) | CONTROL + SHIFT + $ |
Apply the percentage format with no decimal places | CONTROL + SHIFT + % |
Apply the exponential number format with two decimal places | CONTROL + SHIFT + ^ |
Apply the date format with the day, month, and year | CONTROL + SHIFT + # |
Apply the time format with the hour and minute, and indicate AM or PM | CONTROL + SHIFT + @ |
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values | CONTROL + SHIFT + ! |
Apply the outline border around the selected cells | + OPTION + ZERO |
Add an outline border to the right of the selection | + OPTION + RIGHT ARROW |
Add an outline border to the left of the selection | + OPTION + LEFT ARROW |
Add an outline border to the top of the selection | + OPTION + UP ARROW |
Add an outline border to the bottom of the selection | + OPTION + DOWN ARROW |
Remove outline borders | + OPTION + HYPHEN |
Apply or remove bold formatting | + B |
Apply or remove italic formatting | + I |
Apply or remove underscoring | + U |
Apply or remove strikethrough formatting | + SHIFT + X |
Hide a column | + ) or CONTROL + ) |
Unhide a column | + SHIFT + ) or CONTROL + SHIFT + ) |
Hide a row | + ( or CONTROL + ( |
Unhide a row | + SHIFT + ( or CONTROL + SHIFT + ( |
Edit the active cell | CONTROL + U |
Cancel an entry in the cell or the formula bar | ESC |
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents | DELETE |
Paste text into the active cell | + V |
Complete a cell entry | RETURN |
Give selected cells the current cell's entry | + RETURN or CONTROL + RETURN |
Enter a formula as an array formula | + SHIFT + RETURN or CONTROL + SHIFT + RETURN |
Display the Formula Builder after you type a valid function name in a formula | CONTROL + A |
Select cells, columns, or rows
To do this | Press |
---|---|
Extend the selection by one cell | SHIFT + ARROW KEY |
Extend the selection to the last nonblank cell in the same column or row as the active cell | + SHIFT + ARROW KEY |
Extend the selection to the beginning of the row | SHIFT + HOME On a MacBook, press SHIFT + FN + LEFT ARROW |
Extend the selection to the beginning of the sheet | CONTROL + SHIFT + HOME On a MacBook, press CONTROL + SHIFT + FN + LEFT ARROW |
Extend the selection to the last cell used on the sheet (lower-right corner) | CONTROL + SHIFT + END On a MacBook, press CONTROL + SHIFT + FN + RIGHT ARROW |
Select the entire column | CONTROL + SPACEBAR |
Select the entire row | SHIFT + SPACEBAR |
Select the entire sheet | + A |
Select only visible cells | + SHIFT + * (asterisk) |
Select only the active cell when multiple cells are selected | SHIFT + DELETE |
Extend the selection down one screen | SHIFT + PAGE DOWN On a MacBook, SHIFT + FN + DOWN ARROW |
Extend the selection up one screen | SHIFT + PAGE UP On a MacBook, SHIFT + FN + UP ARROW |
Alternate between hiding objects, displaying objects, and displaying placeholders for objects | CONTROL + 6 |
Turn on the capability to extend a selection by using the arrow keys | F8 |
Add another range of cells to the selection | SHIFT + F8 |
Select the current array, which is the array that the active cell belongs to | CONTROL + / |
Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell | CONTROL + |
Select only cells that are directly referred to by formulas in the selection | CONTROL + SHIFT + [ |
Select all cells that are directly or indirectly referred to by formulas in the selection | CONTROL + SHIFT + { |
Select only cells with formulas that refer directly to the active cell | CONTROL + ] |
Select all cells with formulas that refer directly or indirectly to the active cell | CONTROL + SHIFT + } |
Work with a selection
To do this | Press |
---|---|
Copy | + C or CONTROL + V |
Paste | + V or CONTROL + V |
Cut | + X or CONTROL + X |
Clear | DELETE |
Delete the selection | CONTROL + HYPHEN |
Undo the last action | + Z |
Hide a column | + ) or CONTROL + ) |
Unhide a column | + SHIFT + ) or CONTROL + SHIFT + ) |
Hide a row | + ( or CONTROL + ( |
Unhide a row | + SHIFT + ( or CONTROL + SHIFT + ( |
Move from top to bottom within the selection (down) * | RETURN |
Move from bottom to top within the selection (up) * | SHIFT + RETURN |
Move from left to right within the selection, or move down one cell if only one column is selected | TAB |
Move from right to left within the selection, or move up one cell if only one column is selected | SHIFT + TAB |
Move clockwise to the next corner of the selection | CONTROL + PERIOD |
Group selected cells | + SHIFT + K |
Ungroup selected cells | + SHIFT + J |
* These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.
Use charts
To do this | Press |
---|---|
Insert a new chart sheet. * | F11 |
Cycle through chart object selection | ARROW KEYS |
Sort, filter, and use PivotTable reports
To do this | Press |
---|---|
Open the Sort dialog box | + SHIFT + R |
Add or remove a filter | + SHIFT + F or CONTROL + SHIFT + L |
Display the Filter list or PivotTable page field pop-up menu for the selected cell | OPTION + DOWN ARROW |
Outline data
To do this | Press |
---|---|
Display or hide outline symbols | CONTROL + 8 |
Hide selected rows | CONTROL + 9 |
Unhide selected rows | CONTROL + SHIFT + Opening parenthesis ( ( ) |
Hide selected columns | CONTROL + ZERO |
Unhide selected columns | CONTROL + SHIFT + Closing parenthesis ( ) ) |
Use function key shortcuts
Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut
If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your Apple system preferences:
Change function key preferences with the mouse